Administrative Coordinator (Full-time)

Washington, DC (In Office Position)

JPA Health is hiring!

JPA Health is a fully integrated marketing, communications, and advocacy agency working exclusively within the health space. We support clients ranging from emerging biotech’s to established pharmaceutical companies. In fact, some might say we are obsessed with improving and protecting lives.

JPA is diverse in many ways, but we have these things in common: we like our jobs, clients, and each other. We build each other up. We work collaboratively. And we push ourselves to think BIGGER.

Check out our sizzle reel!

JPA is seeking candidates who believes in making great first impressions. This role is an essential member of the operation’s team. The ideal candidate for this position is someone who enjoys people and building a positive work environment.

Responsibilities 

Execute day to day operations of the office, including:

  • Oversee conference room scheduling, report generation, inventory assessment, employee systems training.
  • Support the day-to-day relationship with agency vendors and suppliers.
  • Assist in office tasks such as purchasing office supplies, making sure the office space is presentable, and coordinating with building management.
  • Ensure office space, including conference rooms and kitchen, are set up, stocked and presentable for meetings with external clients.
  • Support the training of staff on the systems including video conferences, teleconferences, and phone systems.
  • Keep office assets, agency subscriptions, and other internal information up to date and distributed on an as-needed basis.
  • Performs all duties and responsibilities in a timely and effective manner in accordance with established company policies to achieve the overall objectives of this position.
  • Support senior staff with expenses reports, travel and miscellaneous requests.Participate in ad-hoc projects and perform other office, administrative and event related duties as assigned.
  • Support the HR team with onboarding new hires and terminations paperwork.
  • Must be okay with being in-office Monday- Thursday and every other Friday.

Qualifications

Candidate must have a minimum of three years of experience as an executive assistant or office support. Other qualities include:

  • People oriented. You are comfortable working with others and interacting with high levels of management. You consider yourself to be compassion, energetic and as a team player.
  • Problem solver. You are an adept problem solver with innate resourcefulness and solution orientation; ability to prioritize and change direction when needed.
  • Tech-savvy. You are proficient with Microsoft Office 365 applications such as Outlook, PowerPoint, Word, and Excel.
  • Stellar organizational skills. You have the ability to juggle a variety of demanding responsibilities throughout the day and understand how to prioritize these demands.
  • Ethical. You have a solid work ethic and can be trusted to handle confidential information.

How do you know if JPA Health is a fit?

You find meaning in your career and are as thrilled by others’ success as you are your own. You work well both by yourself and as part of a team. You are comfortable playing different roles and are eager to try new things. You’re curious, clever, and charismatic.

With offices in Washington DC, Boston, New York City and London, JPA Health provides a supportive work environment, excellent benefits and competitive compensation, including health, dental, and vision insurance, participation in a 401(k) with company match, generous paid time off (PTO) and a flexible work environment.

We strongly support diversity in the workforce. JPA is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age or veteran status.

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