Creative Project Coordinator (Full-time)

Washington, D.C. or Boston, M.A. (Hybrid Work Schedule)

PA Health is a fully integrated marketing, communications, and advocacy agency for clients ranging from emerging biotechs to established pharmaceutical companies. We work exclusively within the health space. We share our clients’ commitment to making people healthier. In fact, some might say we are obsessed with improving and protecting lives.

JPA is diverse in many ways, but we have these things in common: we like our jobs, clients, and each other. We build each other up. We work collaboratively. And we push ourselves to think bigger.

Check out our sizzle reel!

JPA Health is seeking a detail-oriented and organized Project Coordinator who will play a pivotal role in managing and moving projects inside the Creative team. This individual will be responsible for coordinating with members within all practice groups to make sure projects start and finish on time, that all stakeholders have reviewed and approved, and enforce processes during projects. The ideal candidate has a strong understanding of the creative process, outstanding organizational and project management skills, strict attention to detail, and strong verbal and written communication.


  • Meet with the account leads and designers to learn about the status of existing projects and details about new or upcoming projects.
  • Work with account leads or the appropriate point of contact to create detailed schedules, timelines, and set deadlines and expectations for various stages of a project.
  •  Create a schedule for new jobs and assign those tasks using a project management process/workflow.
  • Traffic management
  • Review current and future timelines and job statuses with the Creative Director and the individual editors working on the jobs.
  • Distribute assignments to creative teams and individual editors, depending on their availability and priorities.
  • Monitor projects and workloads, adjusting assignments and deadlines accordingly.
  • Work with account leads on any additional costs if unexpected deadlines, a surge in workflow, or a specific technical need requires the services of a freelance or contract worker.
  • Routinely attend and lead account meetings to share updates and gather new information.
  • Routinely lead status meetings with the design team to understand the current status, roadblocks/challenges, and identify solutions, support or availability.

Required Experience

  • Proven to be a self-starter, very organized, and detail oriented.
  • Proven ability to work under tight deadlines while maintaining composure and professionalism under pressure.
  • Possess a positive attitude in conjunction with excellent communication skills
  • Proficient in common project management tools. (Teamwork, MS Project, Excel, Word, PowerPoint, Etc.)
  • Ability to learn and understand the particular skills and areas of expertise of company talent to strategically assign projects.
  • 2–3 years of relevant experience in the field of advertising, marketing, or some other business-related field.
  • Equivalent experience in the communications field, especially in traffic management or project management, will be considered.

JPA Health is a great place to work 

JPA is the right fit for those who find meaning in their career and are as thrilled by others’ success as their own. Individuals work well both by themselves and as part of a team. Employees are comfortable playing different roles and are eager to try new things. Everyone is compassionate, creative, and curious.

Located in Washington DC, Boston MA, New York, NY and London England, JPA Health provides a supportive work environment, excellent benefits and competitive compensation, including health, dental, and vision insurance, participation in a 401(k) with company match, PTO, a cell phone stipend, and a flexible work environment.

We strongly support diversity in the workforce. JPA is proud to be an equal opportunity employer.  All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age or veteran status.

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